PAS Executive Board Retreat

August 11, 2009 at 10:00 a.m.

Metro Lounge, Metropolitan Campus

Minutes

Call to Order/Attendance:

Meeting called to order at 10:25am.

Present: Marilyn Adamczyk, Kathy Bumpass, Ralph Knapp, Okang McBride, Diane Prudden, Mark Sapara, Karen Lewis

Excused: Theresa Coll, Barbara Dawson, Deborah Pilipie Dobson, Maria Webb

Welcome:

Karen Lewis welcomed the new PAS Executive Council members to the August planning retreat and congratulated the returning members.  Sheldon Drucker was invited to join the council for breakfast and get acquainted with the new and returning members.  Bill Kennedy took headshots of PAS council to update PAS homepage.

Old Business:

• June 12 Meeting Minutes were approved from the last PAS Executive Council Meeting
• Development Program for PAS Members at Wroxton College is pending until the University’s financial standing is reviewed

PAS Constitution:

• Constitution was distributed and discussed
• Members were encouraged to review executive council member expectations and responsibilities

New Business:

• Goal setting discussion:  the executive council discussed and elicited feedback from new members to identify PAS goals for the upcoming year.  The following topics were identified and discussed:

1.      Participation

2.      HR Process

3.      Resolution of differences

4.      Marketing/Branding

5.      Volunteerism

6.      Assessment of PAS members

7.      PAS communications (website, email, etc.)

8.      Incentives for members to attend programs and meetings

• The council agreed that the committee should identify 3 objectives to work on during the 2009/2010 academic year.
• Kathy Bumpass volunteered to begin updating the Frequently Asked Questions (FAQ) for the PAS website and she plans to elicit feedback from newer employees.
• Ralph Knapp agreed to help update and review the PAS website.
• Karen suggested that members forward questions to include in a survey of PAS members that could be distributed electronically to members.
• New Hires:
  Karen will receive new hire information from HR and will forward to Barbara Dawson to distribute to College at Florham Executive Committee.  Members will invite new hires to lunch to welcome members to PAS with a lunch meeting.  In the past, Gourmet Dining Services provided complimentary lunch for PAS on each campus.  Karen will discuss with Bob Valenti if this practice can be re-instated. 
  
  A lengthy discussion took place to help improve first-impression for PAS and other new hires.  Mark Sapara shared the practices of other employers and thought perhaps FDU could implement an orientation program which engaged admissions and other key departments on campus to formally introduce new hires to others and familiarize them with the University.

Future General Board Meetings:

TBD-Metropolitan   (Kathy will arrange room and refreshments)

TBD-College at Florham  (Maria will arrange room and refreshments)

Karen sent an email and phoned the President’s Office requesting dates for the PAS General Meetings and will communicate with council and membership once confirmed.

Adjournment:

Meeting adjourned at 12:35p.m.